Microsoft Access comes with different database templates. You can use them to create some kinds of databases like contact database, expense databases, inventory control databases and many more. All of the templates can be set up in the matter of minutes and even without the MS Access training. The database you will create with one of these wizards includes tables that are comprised of different fields with name, address and other data. But it might happen that your company will need a custom made database in order to organize your data.

It might be good for you to take a short MS Access training. There you will learn how to master this complex database program. But in this article you will find out how to add tables to your database in order to personalize it.

What you will learn in MS Access training is that it is better to create separate tables for each type of data like customer information or employee information, instead of adding lots of unrelated fields to the table.

So, in order to start, open MS Access, select “New” and create a new database by clicking on “Blank Database”. Give the file a name and save it. Inside of the Microsoft Access you will see a database window. In this window, click on “New” in order to display “New Table” dialogue window. Open the wizard and look through the categories. From the sample tables list, select “customers”. Then, choose the fields you want to be included to your customer database. You do it by selecting the field name and click the button to move it to your table.

If there is a field you want to add but it is not on the list, you should bring over the field you don’t want to be in your table and then highlight it and click on “rename field” button. Leave the name of the table as “customers” and select the option to set the primary key. Click next and then select the option to enter data directly to the table. Click finish. You will see that a new table appeared with all the fields you’ve selected. You can check out the different categories. When you close the table, you will see that there is that dialogue window again you started with.

This is how you add a new custom table to your database. Even if you have worked with MS Access before, you should be surprised how easy it was to create database. You can create simple databases and tables even without special Access training. But if you want to design more complicated databases, it is better to take a short Microsoft Access database training course. After spending a couple of days in classroom, you will never be intimidated by Access anymore.

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If you are using an invoice system in your Access database, you might want to show customers with the related sales. You can achieve this by using a main form and a sub form. A form within a form is called a sub form.

Let’s say there are two tables – Customer and Sales. You can create a form based on the table Customer. Select Forms in the main database window and click New, then Form Wizard and the form “Customer”. You can select the following from the available fields: Customer ID, FirstName, LastName, Address1, Address2, and Tel. Then click “Next” to go to the next screen. As a layout you should choose “Columnar” and then click “Next” again. You can select Standard for your style and click “Next”. Now it is time to name the form “Customers” and click “Finish”. You have created the form “Customers” in Access.

If you want to show sales for the customer you have to create another form which is going to be a sub form. And again you are going to use the Wizard for this. You can repeat the above steps but make sure to choose the table “Sales” for this. Fields to select are OrderID, CustomerID, OrderNumber, OrderDate, ProductNumber, and Price. Then click “Next”. As the layout for this form will be “Datasheet” and the style – “Standard”. Name your form “Sales” and click “Finish” which will create form as a datasheet. It will resemble the Excel spreadsheet. You can close the form now and go back to the database window and then open the form “Customers” in the design view. Make some room by expanding the form edges. Then go back to the database window, leaving the form in design view.

Select form “Sales” and drag it to the empty area in the “Customers” form. You can stretch the form as you like and give it the desirable position. Then you can run it. Now go to the menu option “View” and select “Form View”. Now your forms related. If you go to the Properties of the forms you would see notes like Link Child Fields and Link Master Fields. Access made the link when the sub form was created because fields had the same names in the both tables. Now you can change the color of your forms and add other features to them.

As you can see, it is a very powerful feature of Access to create sub main forms. You can use them for showing a single record and related multiple records. With feature it is easy to model a lot of relationship. One of the customers can have more than one sale, for example. With the above steps you will be able to make the performance of your Access database a little more effective.

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There are many benefits to using the Microsoft Access database. One of the useful functions it has is the ability to link the Excel spreadsheets. After reading this article you will know how to do it.

The first thing to do is to click on the main window of the database and select “Link Tables”. You could also do this by referring to the file menu and choosing “Get External Data” and “Link Tables” will follow.

The next step is to select the spreadsheet. Access might ask you which spreadsheet to select if the worksheet has several of them. The program will also ask you about the range you would like. When you make your selection, you should click on the Next button.

Then you will have to decide whether you want to leave the table headings in Access the same that were specified in Excel spreadsheet or not. If you want that then you should put a cross in the box next to the words “First row contains column headings”. In order to continue click the Next button.

Then Access will ask you how you would like to name your linked table. When you are done click the Finish button.

Then go to your main database window and select “Tables”. You will be able to see your table that is linked to the spreadsheet because it has the Excel symbol. Then you can test it. Open it and try to change some data in it. You will notice that even if the spreadsheet is open at the moment the changes will display there too. The great thing about it is that you can create queries and forms around the linked tables and have all the updates appear automatically in the spreadsheet. You can even graph your data in MS Access.

You might not want to link the Access table to the spreadsheet but instead want to keep all the data from it and create a separate table. You can easily do it by selecting “Make table query”. As you can see, Microsoft Access makes such tasks like linking very easy. Hopefully, this article has given you an insight of the benefits and power of the MS Access and Excel spreadsheet linking which has lots of advantages for your personal database development or for your company’s use. You must know all these benefits if you already successfully use Access databases for your needs. If you don’t use it yet but plan to implement it, it would be wise to get a proper Access training and education in order to get the most out of this software and to avoid the common mistakes people make because of the lack of the Access knowledge.

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Access databases are very useful and important for any personal or business use. But as it is very complex software, it is crucial to know as much tips as possible about its proper utilization. After reading this article you will find out how to hide the objects in the Access database.

Sometimes you don’t want the database users to see the forms, tables or other database objects in the window. You might want this if you have some sensitive data in your Access database. Another reason for hiding some objects is that you don’t want some data to be deleted by anyone. If users are not very familiar with the work of the system, they might unintentionally and inadvertently delete some data. You might have worked on some form or query for a very long time and it would be very disappointing to see that it is gone from your database. The removal of some objects may seriously affect the performance of your database system.

It is possible to prevent that. One of the ways of preventing it is to hide objects in your database. You don’t have to get rid of anything but simply remove it from the view but you can always bring it back any time you want.

If you want to hide the table, you should go to the database window and right click on the table. Then you should select properties. In the new box that will appear after these actions you will go to the Attributes and click on the Hidden button. Your table will not be shown in your database window after you perform this.

Then if you want to get the table back, you should go to the tools menu and select options there. Then go to Hidden Objects and click the OK button. You will see your table appear in the database window but it will be dimmer than the others. If you want to remove the dim, you should right click on the table and select properties. And again you go to the Attributes and uncheck the Hidden option. You will see that your table is shown as before and will not be dimmed.

Following these very simple steps you will be able to hide the Microsoft Access database objects in order to make some of the database information more secure. By using the option of hiding database objects from the view, you will be able to protect your valuable information against other users seeing it, adding some changes to it or even deleting some important objects altogether that can harm the performance of your database and cost you a lot of time. So, don’t take the risk of losing some valuable data and follow these simple steps to protect your database.

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One of the most underappreciated Microsoft Office packages among others is the Microsoft Access. The main reason why people avoid using MS Access is the lack of knowledge about how to use the system. Microsoft Access is a package that gives us the opportunity to create databases and enables us to analyze the information in it.

There are different ways to bring the data into the Microsoft Access database. Of course, data can be placed into the database record by record but we will talk about different methods. These methods will help you get data into the database from some other place like a text file, another database or excel sheet. So, in this article we will discuss different ways of getting data into the database.

The first method is linking tables. If you have your data stored in an excel sheet or in a text file or maybe in another database you might use a method of linking data. To perform that you have to click on the Tables icon in the database interface. If you click with the right button of the mouse in the empty space in the database window, a menu will come up. You have to choose the Link Tables option from the menu and follow the easy steps of the wizard to link the data into the needed database. When you finish, a linked table will be created by the MS Access and you can give this table a new name. The linked table can be used as any other table and you will be able to create table-based queries, reports and forms. But the main difference between the traditional and the linked table is that the data contained in the linked table is not stored in the database. The data is stored outside the database and the linked table functions as a tunnel for this data.

You could also import the data from the other place into your database. From the same menu in the database window choose the Import option. Then you simply perform the wizard steps and the data will be copied from the original place into a new table in your database. This method differs from the method of Linking Tables in the way that a new table is created inside your database and it is filled with the required data.

You can also copy the data manually to your database. You can create a table in your database that suits your data structure that you need to import. Then open this table in the datasheet view and go to the data source and copy the required data from your excel sheet or other database and insert it into the new table.

Microsoft Access is a very powerful system and once you master this application you will be able to use all its functions to your business benefit.

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