Outlook 2010 can handle all your email accounts. This supplies you a single interface for working with all your messages. There are two aspects to making this happen. The first is knowing how to configure Outlook for Gmail or the specific services you use. Unfortunately, I do not have adequate space here to cover how that works. The link at the conclusion of this article will get you to a site that does contain all the information on setting up a Outlook 2010 Webmail linkage.
The second aspect is knowing how to manage the assorted email accounts after you have them configured. This post covers those basics.
When you Receive Messages
You can receive mail from various different types of email accounts. Outlook 2010 automatically checks each email account for you, depending on the options in your Send/Receive groups. Messages end up in assorted spots depending on the type of account. Typically, messages from Gmail and Hotmail accounts will end up in their own mail folders, while messages from other account types (Yahoo Mail, for example) end up in the Inbox.
So how do you see which messages go with which accounts? The messages that end up in their own set of folders aren’t hard to figure out. For other types of accounts, if you can’t tell just by looking, the To: field of the message provides the answer. The email address that the message was meant for will appear here.
When You Send Messages
When sending mail, you manage which account Outlook 2010 utilizes. Outlook always has a default account for sending mail, but you are able to order Outlook to use a different account like this:
- When you forward a message, Outlook handles it the same way as a reply.
- When you create a new message, Outlook uses the default account (unless you change it).
- If you are replying to a message, Outlook uses the same account as the message by default. But you still have the option to tell Outlook to reply using a different account.
So how exactly do you tell Outlook 2010 to use a different account? You do so in the message window. Look for the “From” button next to the “Send” button (this only appears if you have more than one account set up). Click “From” and select the account you want to use.
Set the Default Email Account
If you want to change Outlook’s default account, here’s what you have to do:
1. In the Ribbon, click the “File” tab.
2. In the menu that appears, click “Info” to display the “Account Information” screen.
3. Click the “Account Settings” button and select “Account Settings…” in the menu that appears. This opens the Account Settings dialog box to the E-mail tabbed page.
4. In the box that contains the list of email accounts, select the default account you want.
5. If the account isn’t already the default account, the Set as Default option (located above the box containing the email accounts) should now be clickable. Click “Set as Default” to change the default account.
6. Click “Close” to return to the Outlook window.
You now possess the fundamental information you need to work with multiple Outlook 2010 mail accounts. All you need is solid instructions for connecting accounts to Outlook 2010. You’ll find them at: Microsoft Outlook Mail
Ideum | Email this | Comments
